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Department of Computer Science and Technology

 

Submission

Before submitting your final draft to your supervisor, please observe the M.Phil project guidelines or Part III project guidelines for page and word counts.

Penalties for exceeding either the word or page count will be imposed by the Examiners.

 

The absolute deadline to alter the title of your project is 16:00 on Friday 20 May 2022.

The absolute deadlines to submit your project reports are:

  • Part III: 11:00 a.m. on Friday 27 May 2022
  • MPhil in Advanced Computer Science: 11:00 a.m on Monday 6 June 2022

In 2022, submission of projects may be, once again, online via Moodle and details will follow. However, if in-person teaching is permitted, we also require submission of the following.

Paper copy submissions will not be required

However, if your supervisor advises that they would like a paper copy, you should submit the following to the Postgraduate Education Office (FS03 in the William Gates Building):

  • One soft-bound copy of your report with anonymised cover sheet;
  • Loose documents as listed below.

Loose documents to be submitted

Project reports will be submitted anonymously. This means project reports should contain no information which might easily identify the candidate. All MPhil and Part III students will be issued with two copies of a prefilled form including the student's University candidate number, course and the title of the project.

One copy of this form should be bound into the copy of the report at the front and where normally the title page, declaration and acknowledgement pages would sit. A one-page abstract with the title of the project should follow the anonymised cover page and include, on the reverse, the word count. Do not include your name on the abstract.

You need to submit, separately and loose, two copies of a formal project report title page. As explained in the guidance, section iii, the title page should include the following information:

  • Your name, as recorded on CamSIS
  • The title of your Project Report.
  • The Examination for which you are a candidate.
  • Your College, and the month and year in which you are submitting the Project Report.

 

You must also submit, separately, pages including:

  • one copy of the signed and dated declaration of originality;
  • one copy of a document detailing the method used for calculating the word count;
  • one copy of the Confirmation of Authorship;
  • and, if appropriate, one copy of a page of acknowledgements.

The loose pages should be enclosed in a plastic wallet and submitted at the same time as the soft-bound project report copies. After the examination, the title page, declaration and acknowledgements pages will be bound into the library copy of the project report by the Postgraduate Education Office.

Late submissions

Late submissions are not permitted and failure to submit will result in the student failing the course. In the case of acute medical problems, family emergencies and so on which cause problems with completion of the project, the student's college must be informed so that they can raise the case with the Examiners.

Electronic upload (instructions under construction)

Electronic version of the report (in PDF) as well as any source code that you wrote for the project (as a .zip or tar.gz package) should be uploaded to Moodle:

Part III by 11:00 a.m. on 27 May 2022
MPhil by 11:00 a.m. on 6 June 2022

The source code is required in case the Examiners need to refer to it for clarification of statements made in the report, or they may wish to study it in advance of a viva voce examination.

The Postgraduate Education Office will let students know when the upload site is ready for submissions. It will require a login using your Raven password. It is very easy to use and should be self-explanatory, but you are strongly advised to try some test uploads in advance of the deadline; you can delete and replace any file that you upload any time before the deadline.

Thesis presentation

There's some advice on preparing suitably formatted documents here.

The manner in which the report is presented, and the care with which it has been prepared and illustrated, are in themselves evidence of your capabilities, and will receive consideration as such. You are strongly advised to check your reports carefully, prior to submission, for typing errors, spelling mistakes and poor English. The report, apart from quotations and recognised technical formulae, must be written in English.

When you submit your report, you must state, generally in a preface and specifically in notes or in a bibliography, the sources from which your information is derived, the extent to which you have availed yourself of the work of others, and the portions of the report which you claim are your own original work. Please read the University's advice on plagiarism and the Faculty's advice.

[MPhil students only] When submitting your report you must declare for what purpose, if any, other than for the M.Phil. Degree (one-year course), the whole or part of it has already been or is concurrently being submitted. The Board cannot accept a report that is substantially the same as one that you have submitted, or are concurrently submitting, for any other degree, diploma, or similar qualification at any university or similar institution, except as declared in the Preface and specified in the text.

Binding

The paper copy should be comb-bound with a clear plastic cover and black backing, and should be double-sided. Please avoid wire binding.

You may like to use the University Information Service's Printing Service: the UIS Reception Desk is located on the ground floor of the Roger Needham Building (behind the WGB) and you may need to complete a print-room job sheet before the work can be done.

The alternative is to print and bind your projects through stationery companies such as Rymans.

The Postgraduate Education Office holds small stocks of comb binders, plastic covers and backs but you should not rely on this. We strongly advise against leaving your binding, or indeed printing, to the last moment as the PEO's binder and the various printers are often in use by other students.

Viva voce examinations (oral exams)

Viva voce examinations, if deemed necessary, will be held via video conference. They will take place from Monday 13 June 2022 for Part III students and from Monday 20 June 2022 for MPhil students. If called, the Examiners will arrange a convenient time and, in certain circumstances, the oral examination may take place via video conference. You should make sure to be available if called.