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Instructions and guidelines for submitting your Ph.D. thesis

  1. Writing up
  2. Thesis typography
  3. Appointment of Examiners
    Your supervisor will need to arrange for the appointment of examiners about two months before you submit. Please let your supervisor know your expected date of submission and the title of your thesis. There is a form which your supervisor should use. Examiners are appointed by the Degree Committee upon the recommendation of the supervisor.
  4. Submitting your thesis to the Board of Graduate Studies (this is for normal times) Coronavirus: During the University's lockdown, you can still submit your thesis. Please follow the instructions to upload your thesis via the department's filer (6), and send a copy of your abstract and declaration to the Secretary of the Degree Committee (cldegcom at 
  5. Viva voce examinations by video conference and adjustments If you require any special arrangements for the viva voce examination, the Degree Committee will need to know well in advance. (This too is for normal times). Coronavirus: During the University's lockdown, all viva voce examinations for the Ph.D. Degree are being conducted by video conference and there is no requirement to have a trusted person with you during the examination. 
  6. Coronavirus: During the University's lockdown,  upload an electronic version in PDF. The upload page  allows you to deposit a source-code package that you can leave with the department, for example to archive any software that you wrote in association with your thesis, and an editable source version of the thesis document. These will be deposited on the departmental filer at /anfs/www-uploads/phd = \\filer\www-uploads\phd.
  7. The Internal Examiner will arrange the date and time of your examination, a 'viva'. This should take place within around ninety days of submission.
  8. After you have defended your thesis in the viva, the Examiners' recommendations go to the next meeting of the Degree Committee for approval subject to any corrections recommended by the Examiners.
  9. Degree Committee papers and the Examiners' reports then go to the next available meeting of the Board of Graduate Studies for consideration and approval.
  10. Once all corrections have been made and approved by the Examiners, and notification has been sent to the Board, the hard-bound University Library copy of your thesis, summary and declaration form, may be submitted to the Board of Graduate Studies, 4 Mill Lane, Cambridge, CB2 1RZ. See the submission information and Graduate Union's binding services information.
  11. You should also replace your uploaded electronic version of the thesis on the Lab's filer with the corrected version AND also an electronic copy via the Apollo repository.
  12. Once the conditions of Board of Graduate Studies approval of the Ph.D. Degree have been met, including submission of the hard-bound thesis, you will receive a letter informing you that you may arrange with your College Praelector to graduate at the next appropriate Congregation. You will remain on the Register of Graduate Students until you receive your degree certificate at the Congregation.
  13. The Computer Laboratory will expect you to submit your thesis as a Technical Report. Once you have done this, the electronic version of your thesis is removed from the filer.

If you have any questions not covered above, please consult the Secretary of the Degree Committee.

Secretary of the Degree Committee, October 2017, updated July 2019, updated March 2020